Maintenance for septic and portable toilet services: the pump hours nobody wrote down.

A vacuum truck earns its money through the pump, the hoses and the tank. Cargovate schedules them by engine hours or by date for every truck, so the pump is serviced before it fails mid-route.

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The problem

The pump hours nobody wrote down

Pumps, hoses, valves and seals wear by use, not by the calendar, and a leak on a septic truck is more than a repair bill. When the service history is a stack of invoices, nobody can say when the pump was last done or what it costs to keep each truck running.

The daily vehicle check: from the driver's phone to a signed-off repair. 0:55 · Watch with chapters and transcriptDemo tenant — the companies and data shown are fictional.

What you get

Built around the way septic fleets work

Pump service by engine hours: Set the vacuum pump service by engine hours and the truck's oil by miles. Readings are typed in, imported or sent by Motive (on the Fleet plan), and each truck shows what is due next.
Daily checks, and the hose and tank checks on schedule: Drivers do the daily vehicle check (DVIR) before the route, on a phone or the shared yard tablet; a defect is reported with a photo and stays open until the repair is signed off. Hoses, valves and the tank come due as scheduled checks.
Costs per truck: Work orders with parts and labor, fuel fill-ups and miles per gallon, and the repair cost per truck and per mile, so you know which truck is worth keeping.
Your vehicles: Vacuum and pump trucks, service trucks and trailers. Type them as you call them — the import recognises the usual names.

Start in minutes

A starter workbook for septic & portable toilets

An Excel workbook with the services a septic fleet usually tracks already listed. Change the intervals to your manufacturers' schedules, add your vehicles, save each tab as CSV and import it — or import the spreadsheet you keep today.

Oil and filter change
Annual vehicle inspection (DOT, where it applies)
Vacuum pump service (oil, vanes, filters)
Hoses, valves and fittings inspection
Tank, seals and baffles inspection

Download the septic workbook (Excel)

Price

Fleet Lite or Fleet, by card, from the first day

Fleet Lite: $49 a month for up to 10 vehicles and equipment, any number of users — start today
Fleet: $249 a month for up to 50, adding tires, warranties, technician assignment, teams and Motive — order Fleet
Annual: Ten months' price for a year, paid up front. Full pricing

Questions

Septic & portable toilets: common questions

Can a service come due by engine hours instead of miles?

Yes. Each task can come due by miles or kilometers, by engine hours, by date, or by whichever comes first.

We already keep a spreadsheet. Do we start again?

No. Import your spreadsheet as it is, or copy it into the septic starter workbook, which already lists the usual services.